Note: Most of the text from this page has been lifted from the 2007 Eastern's website. I have found that the UPA staff is much better at explaining all of this than I am. :)

You can check on your team's registration paperwork status right here [coming soon].

Team registration must be completed by Friday, April 9th. The following registration materials must ARRIVE (not just postmarked) at St. Johnsbury Academy and the UPA by Friday, April 9th. If your materials have not arrived by Friday, April 9th then your team will be dropped from the tournament and you will receive no refund. Seriously.

1. Create a roster online using the UPA's online rostering system [Note: This is NOT the score reporter system]. Information on how this will be done will be posted in January. ALL rosters MUST be created online. Paper rosters WILL NOT be accepted. The one-time-event fee will be an option. [The tournament will show up in the online rostering system by mid-December.]

2. UPA membership dues - All players must be current UPA members for 2009. Youth dues are $20. Membership status may be checked through the online rostering system. Membership dues should be sent to the UPA, NOT St. Johnsbury Academy.

3. Liability waivers - All players must have a signed waiver on file for 2008. Waiver status may be checked through the online rostering system. Minors (<18 years) must have their parent/guardian's signature. Please send these forms to the UPA, NOT St. Johnsbury Academy.

4. Medical authorization forms - All minor (<18 years) players must submit a copy of a completed medical authorization form. Copies must also be kept on site by the chaperone. Please indicate on your roster which players are 18 or older.

5. Chaperone forms - Each attending team must have 2 chaperones who are at least 25 years old. All chaperones must fill out and return a chaperone form for 2008. Chaperones who have already submitted a chaperone form specifying they will be chaperoning for this team do not need to submit another form. Please check with UPA HQ at This email address is being protected from spam bots, you need Javascript enabled to view it to determined whether you have a form on file for your team.


Summary:
1) Rosters are created online in the St. Johbnsbury Academy event. Note: This is NOT the score reporter system.
2) Membership dues are sent to the UPA.
3) Liability waivers are sent to the UPA.
4) A copy of each player's medical authorization form is sent to St. Johnsbury Academy.
5) Chaperone forms are sent to the UPA.

Materials sent to the UPA should be addressed to:

UPA, Attn: Sanctioning
4730 Table Mesa Drive, Ste J200
Boulder, Colorado 80305

Materials sent to St. Johnsbury Academy should be addressed to:

Josh Seamon
RE: SJAI 2009 Paperwork
1000 Main St.
St. Johnsbury, VT 05819


Registration at the tournament will take place on Friday, May 21tst at St. Johnsbury Academy from 6-10pm in Alumni Gynasium at St. Johnsbury Academy. Tournament staff will be on hand to check teams in and take care of any outstanding paperwork. All teams should check in at registration if they are in town. All paperwork issues MUST be taken care of by Friday night or the team/players in question will not be allowed to play. If all of your paperwork is complete then you do not need to check in.

The captain's meeting will be held Saturday morning, May 22nd one hour before the first round at St. Johnsbury Academy for the girls division and at Lydon Institude for the open division. Competition issues, tournament logistics, and any last minute changes to pre-tournament info will be discussed. All teams must have a captain present at the captains meeting, even if they have a first round bye.

PLEASE NOTE: Any unfinished registration paperwork must be taken care of at the Friday night registration.

If you have any questions at all about the process, please don't hesitate to call or email me.


- Josh
802.748.9857